Vetrukis Terms and Conditions
These Terms and Conditions govern your use of the Vetrukis website (vetrukis.com) and your participation in our board game tournaments and club activities. Please read them carefully. By registering for a tournament or using this website, you agree to these terms.
Scope
These terms apply to all participants, visitors and users of the Vetrukis website and services. They should be read alongside our Privacy Policy.
Our Club Services
Vetrukis is a physical board game tournament club based in Melbourne, Victoria. We organise and run tabletop game tournaments for individual players and teams at our venue at 120 Collins Street, Melbourne VIC 3000. We offer both free-entry and paid-entry events.
Tournament Participation
Participation in our tournaments is subject to registration, available places and confirmation from Vetrukis. Submitting a registration form is a request to take part; it is not an automatically confirmed booking.
Individual Registration
You may register as an individual participant for events that allow individual entry. You are responsible for providing accurate information when you register.
Team Registration
For team events, you may register as a team by providing your team name and number of members. The person registering a team is responsible for ensuring their team members are aware of and agree to these terms.
Eligibility
Some events may have eligibility requirements, such as skill level or minimum age. Where a participant is under 18, a parent or guardian may need to provide consent. We’ll make any relevant requirements clear.
Participant Responsibilities
Participants are expected to arrive on time, follow event instructions, play fairly and treat other participants, staff and property with respect.
Tournament Rules
Each tournament runs to a format and set of rules that we’ll explain during the event briefing. By taking part, you agree to follow these rules and any reasonable directions from Vetrukis staff.
Capacity Limits
Our events have limited places. Registration requests are subject to availability, and places may fill before a registration deadline. We’ll confirm your place once availability is checked.
Free Tournaments
Some tournaments are free to enter. Registration and availability requirements still apply.
Paid Tournaments and Entry Fees
Some tournaments carry an entry fee, payable in Australian dollars (AUD). Entry fees are participation fees that help cover the venue, materials and running costs of the event. They are not bets, stakes or wagers. The applicable fee and what it includes are stated on the Tournaments & Schedule page.
Payments
Where an entry fee applies, payment may be required to confirm your place. Payments are processed by third-party payment providers, and by paying you agree to their handling of the transaction.
Registration Confirmation
Your place at a tournament is only confirmed once we’ve reviewed availability and notified you. Until then, your registration remains a request.
Cancellation by Participants
If you can no longer attend an event you’ve registered for, please let us know as early as possible by phone or email so we can offer your place to another participant.
Cancellation or Rescheduling by Vetrukis
Occasionally we may need to cancel, reschedule or change the format of an event — for example, due to low numbers or circumstances beyond our control. If this happens, we’ll notify registered participants as soon as we can.
Refund Conditions
Where a paid event is cancelled by Vetrukis, we’ll offer registered participants a refund of the entry fee or the option to transfer to another event.
For paid events, participant cancellations made at least 7 days before the event receive a full refund of the entry fee. Cancellations made within 7 days of the event may be offered a transfer to another event where possible.
Nothing in these terms limits any refund rights you have under the Australian Consumer Law.
Behaviour at the Venue
We want every event to be welcoming and enjoyable. Disruptive, aggressive or disrespectful behaviour won’t be tolerated, and we may ask anyone behaving inappropriately to leave.
Fair Play
We expect all participants to play honestly and in the spirit of friendly competition. Cheating or unsporting conduct may result in disqualification from an event.
Respect for Other Participants
Please treat fellow players, staff and guests with courtesy and respect at all times.
Use of Board Games and Equipment
We provide the games and equipment needed for our tournaments. Please handle all club property with care so everyone can continue to enjoy it.
Damage to Club Property
Participants are responsible for any deliberate or negligent damage they cause to club games, equipment or premises.
Health and Safety
Please follow any health and safety instructions at the venue and let staff know if you have any concerns during an event.
Photography and Event Media
We may occasionally take photographs or video at events for club records or promotion. If you’d prefer not to appear in event media, please let a staff member know and we’ll do our best to accommodate you.
Intellectual Property
The content of this website, including text, branding and design, belongs to Vetrukis or its licensors and may not be copied or reused without permission. The board games we use remain the property of their respective owners.
Website Use
You agree to use this website lawfully and not to interfere with its operation or security. The website provides information and registration for our tournaments; games are not played through the website.
Consumer Rights Under Australian Law
Our services come with guarantees that cannot be excluded under the Australian Consumer Law. Nothing in these terms is intended to exclude, restrict or modify any right or remedy you have under that law or other applicable legislation.
Liability
To the extent permitted by law, and subject to your rights under the Australian Consumer Law, Vetrukis is not liable for indirect or consequential loss arising from your participation in our events or use of this website. We do not attempt to exclude any liability that cannot lawfully be excluded.
No Guaranteed Outcomes
We organise friendly, competitive tournaments. We do not offer cash prizes and do not guarantee any particular result or tournament success. Any rewards are non-cash, such as trophies, certificates, board games or club merchandise.
Force Majeure
We are not responsible for delays or cancellations caused by events beyond our reasonable control, such as extreme weather, emergencies or other unforeseen circumstances.
Privacy
We handle your personal information in accordance with our Privacy Policy, which forms part of these terms.
Changes to Services or Terms
We may update our services or these Terms and Conditions from time to time. The latest version will be available on this website, and continued use of our services means you accept any changes.
Applicable Law
These Terms and Conditions are governed by the laws of Victoria and the Commonwealth of Australia, and any disputes will be subject to the jurisdiction of the courts of Victoria.
Contact Details
For any questions about these Terms and Conditions, please contact us:
Vetrukis
120 Collins Street
Melbourne VIC 3000
Australia
Tel.: +61 3 7644 0874
Email: info@vetrukis.com